1. Basic Policy

marimo REIT shall not use personal information beyond the scope of the purposes of use and shall appropriately address complaints, etc. on such while striving to conduct management and operate in an appropriate and safe manner in compliance with laws, regulations, guidelines, etc. related to protection of personal information.

2. Acquisition of Personal Information

marimo REIT shall acquire personal information by legal and proper means. In addition, marimo REIT shall announce the purposes of use on its website, etc. prior to acquiring personal information. In cases of being provided with personal information directly from the person through writing, web browser, etc., marimo REIT shall explicitly state the purposes of use of personal information in advance. However, marimo REIT may omit explicit statement of the purposes of use in cases where the purposes of use are made clear by the situation in which acquisition is performed or in other cases based on laws and regulations.

3. Use of Personal Information

marimo REIT shall use personal information within the scope of the purposes of use explicitly stated upon acquisition and only where required in carrying out operations. In addition, marimo REIT shall not use personal information through methods that may encourage or induce illegal or unfair acts. In cases where marimo REIT outsources the handling of personal information, marimo REIT shall have the parties so entrusted undergo strict investigation followed by proper supervision to ensure confidentiality is maintained.

4. Purposes of Use of Personal Information

marimo REIT shall use the acquired personal information in accordance with the following purposes of use.

1. To handle exercise of marimo REIT unitholder (hereinafter, “unitholder”) rights, performance of settlor obligations and other unitholder services
2. To provide information concerning business operations, etc. to unitholders
3. To handle preparation and submission of all sorts of settlor notifications, reports, etc. pursuant to the Act on Investment Trusts and Investment Corporations, the Financial Instruments and Exchange Act, and other relevant laws and regulations
4. To prepare marimo REIT unitholder register and other data, and manage other unitholder information
5. To handle guides, communications, marketing, etc. concerning securities (investment securities, investment corporation bonds and investment unit option certificates) issued by marimo REIT
6. To handle marimo REIT investment unit, investment corporation bond and investment unit option issuance, debt financing and other fund procurement operations, and IR activities and operations
7. To implement leasing, management and other operations concerning the assets under management and grasp the status of leasing of the assets under management of marimo REIT, and collect, compile and analyze relevant data
8. To carry out operations concerning acquisition of assets by marimo REIT (including due diligence and other operations)
9. To carry out operations concerning disposition of assets by marimo REIT (including buyer seeking and other operations)
10. To carry out operations entrusted by marimo REIT appropriately and smoothly and to performe the operations or affairs deemed necessary incidental or related to other purposes of use listed in the preceding items
11. To provide personal information to third parties within the scope reasonably necessary for achievement of the purposes of use listed in the preceding items

5. Provision of Personal Information to Third Parties

marimo REIT shall, in principle, provide personal data to third parties only after obtaining the person's consent in advance. However, marimo REIT may provide personal data to third parties without obtaining the person's consent in cases where permitted by laws, regulations, etc. related to protection of personal information. In addition, in cases other than those provided by laws and regulations, marimo REIT may provide the following listed items of the retained personal data (however, excluding sensitive personal information) to the following listed third parties in writing, by postal mail, via the internet, etc. within the scope necessary for achievement of the purposes of use above but shall cease the provision to third parties upon the person's request. To make the cessation request, please contact the “Contact” provided in 9. below.

＜Third parties to be provided with personal data＞

1. Party that is or is to become a contract counterparty or other relevant party in transactions of real estate, etc.
2. Real estate broker or financial instruments business operator to which brokerage operations, etc. are entrusted
3. Financial institution, insurance company, attorney, judicial scrivener, land and house investigator, real estate management services provider, real estate appraisal services provider, other adviser, etc. involved in the management operations (including operations pertaining to transactions of real estate, etc.) concerning the assets of marimo REIT

＜Personal data items to be provided＞

Name, address, telephone number, e-mail address and other items within the scope necessary for achievement of the purposes of use above

6. Request for Notification of Purposes of Use of Retained Personal Data and Demand for Disclosure, Etc.

marimo REIT shall appropriately respond to requests for notification of the purposes of use as well as disclosure, correction, addition or erase, cessation of use or deletion, cessation of provision to third parties, etc. (hereinafter, collectively referred to as “disclosure, etc.”) of retained personal data after verifying that the person requesting such is so entitled. Furthermore, marimo REIT may ask the person to bear service charges when requesting notification of the purposes of use of retained personal data or demanding disclosure. To request notification of the purposes of use of retained personal data or demand disclosure, etc., please contact the “Contact” provided in 10. below.
The same applies to the disclosure of records on provision to third parties regarding the exchange of personal data.

7. Management of Personal Information

marimo REIT shall maintain the accuracy of and securely manage personal information. marimo REIT shall take proper information security measures for prevention of unauthorized access to personal information, and loss, destruction, alteration, divulgence, etc. of personal information.

8. Security Control Measures

marimo REIT takes necessary and appropriate security control measures and properly manages personal information. In addition, marimo REIT entrusts businesses related to asset management to Marimo Asset Management Co., Ltd. (hereinafter, the “Asset Manager”), and requires the Asset Manager to take appropriate security control measures. At the Asset Manager, personal information is property managed by appointing a personal information protection manager and taking necessary and appropriate security control measures. The Asset Manager also conducts educational and business training on the method of protecting and properly managing personal information targeting its officers and employees, and ensures that personal information is handled properly in daily work.

9. Establishment and Improvement of Internal Rules and Procedures

marimo REIT shall establish internal rules and procedures concerning protection of personal information, including this policy, for realization of proper protection and management of personal information, and have these made known among marimo REIT executives, put into practice, maintained and continually improved.

10. Contact

Please contact Marimo Asset Management Co., Ltd.'s Financial Management Department if you have any comments, questions, requests, etc. concerning the handling of personal information at marimo REIT. For the address and name of representative of marimo REIT, please refer to the following URL.
https://www.marimo-reit.co.jp/en/about/profile.html

Please contact the unitholder register administrator Sumitomo Mitsui Trust Bank, Limited's Stock Transfer Agency Business Planning Department when concerning unitholder register entries.